To Delete an Recurring invoice, click on Delete button where deleted items will be moved to Trash.
In order to get back the deleted Recurring invoices, click on the Restore button in the Trash page and they will be restored to Recurring invoice list.
The Recurring invoices can also be delete permanently, by clicking on Delete Permanently button.
These are actions that can be performed on the particular Recurring Invoice to make changes/view as per the requirements.
(i) Edit
(ii) Make Payment
(iii) Child Invoices
(iv) Email
(v) SMS
(vi) Mark As
(vii) Preview
(viii) Clone
(ix) Upload
(x) PDF
(xi) Print
Child Invoices: When the invoices from this Recurring Invoice will be generated you will have an overview which invoices are generated from this Recurring Invoice at the Child Invoices tab.
Child Invoice is generated each time a cycle is completed. This takes place until all the cycles are completed.
Here we have common features for both Invoice and Recurring Invoices. So please go through the Invoice view page for common features of Recurring Invoice.
To Add new Recurring invoice go to Sales -> Recurring Invoices and click on the button Add new Recurring invoice.
The Recurring Invoice Creation page consists of the following fields:
Customer: Select the relevant Customer from the Customer list.
Currency: In this field, the data is filled by default based on the customer’s currency.
Recurring Invoice Status: Recurring Invoice status field allows the admin whether to Published/Draft the Recurring invoice to the customer. If the Recurring invoice status is published then it will be displayed in Customer’s panel and if the status is Draft it won’t be visible in the customer’s panel.
Sale Agent: This field allows to assign a relevant third party.
Address and Delivery Address: Customer’s addresses are given in these fields, in order to deliver/ship the Recurring Invoices.
Recurring Period — It shows that selection of duration like Days/Weeks/Months to recur the Recurring invoice.
Recurring Value — Value of Recurring period.
Example: Consider recurring period is weekly, then the value is taken 2, it shows the total recurring period is 2 weeks.
Recurring Type — It is based on Recurring Period. It is selected automatically by selecting Recurring Period.
Total Cycles — How many times the Recurring invoice will be recurred to the particular customer from giving on respective dates.
Example :
The Recurring invoice due date is 02/03/2019, Recurring Period is Weekly, Value is 2, Total Cycles is 2.
Then it will have Recurred on 09/03/2019 and 16/03/2019.
Payment methods: Select the payment methods you want your customer to pay with. All enabled payment methods will be presented to the client as options so that they can choose the payment method of their choice.
Title: Entity that defines the name of Recurring Invoice.
Prefix/Quantity: This prefix is set to a default value from Invoice Settings.
Recurring Invoice No: This number is automatically generated by default or can be assigned manually.
Reference: It refers to a particular Recurring invoice.
Additional Tax/Discount: Additional Percentage/value sum ups to Total Recurring Invoice amount.
Additional Tax/Discount Format: Tax/Discount will be added after/before the product was bought.
The ‘+‘ icon symbol beside some fields allows you to directly add the particular’s through a Pop-up menu to their respective modules.to add directly from here to those respective modules.
Recurring Invoice page consists of two features,
1. Summary
2. Filter
These provide a general overview of the Recurring Invoice status for a business.
1.Recurring Invoice summary:
Recurring Invoice summary is of two types,
1.1 Progress
1.2 Circle
The above types provides the information below:
Total Recurring Invoices Amount: Total amount of Recurring Invoices.
Paid: Paid amount of Recurring Invoices.
Unpaid: Unpaid amount of Recurring Invoices.
Overdue: Overdue amount of Recurring Invoices.
By clicking on Paid Recurring Invoices, all the paid Recurring invoices are filtered. Similarly for remaining Unpaid, Overdue Recurring invoices respectively.
1.1 Progress type summary:
This summary gives the data in figures ( currency ) and Recurring Invoices count.
These can again be filtered based on currency ( like USD, INR, Dinar etc). This allows fetching of all the Recurring invoices either paid or unpaid with that particular currency.
1.2 Circle type summary:
This summary gives the data in percentage ( Recurring Invoices ) and amount of all the Recurring Invoices.
2. Recurring Invoice Filter:
Recurring Invoice filter allows us to filter these by entering the required type in the fields.
These fields are,
2.1 Date: These are the options available in the date filter.
2.1.2 Today,
2.1.3 Yesterday
2.1.4 Last 7 days
2.1.5 Last 30 days
2.1.6 This Month
2.1.7 Last Month
2.1.8 This Year
2.1.9 Last Year
2.1.10 All time
2.1.11 Custom Range – Specific dates can be given.
2.2 Type: These are of 3 types.
2.2.1 Created date
2.2.2 Recurring Invoice date
2.2.3 Recurring Invoice due date
2.3 Payment Status: This shows the Recurring invoices of the below status types.
2.3.1 All
2.3.2 Paid
2.3.3 Unpaid
2.3.4 Overdue
2.3.5 Cancelled
2.3.6 Partial Payment
2.4 Currency: Filters based on Currency.
2.4.1 USD
2.4.2 INR
2.5 Customer: Allows to filter based on Customer name.
To create Recurring Invoice, we need to set the interval of time to recur automatically to the customer through Invoice Cron job Settings.
Go to Global Settings–>Master Settings–>Invoice Cron job Settings–> Settings.
12/24 hours format is used to automate the operations at these intervals. This can be customized again, as when to recur (daily/weekly/monthly/yearly) and how many cycles to take place. The invoice will be recurred at a specific time of the day, based on the hour you have mentioned in this field.
It will be recurred automatically by giving a value to send Auto send reminder / Auto re-send reminder to the Customer through an Email by using a Invoice cron job ( in Master Settings ).
Creation of New invoice is of three types,
The date when the invoice needs to be re-created(renewed/recurred) is calculated from the invoice date which is given manually during the creation of the Invoice.