Purchase Orders

What is Purchase Order ?

The Purchase Order is the Invoice raised by the Supplier to the Customer on a particular product.

(OR)

A Purchase Order  is a commercial document officially offered by a customer(admin in system) to a supplier indicating types, quantities, and agreed prices for products.

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Purchase Order Actions

These are actions that can be performed on the particular purchase order to make changes/view as per the requirements.

(i) Edit

(ii) Make Payment

(iii) Email

(iv) SMS

(v) Mark As

(vi) Preview

(vii) Clone

(viii) Upload

(ix) PDF

(x) Print

Edit button allows to edit the content of the Purchase Order.

Make Payment button allows to make the payment for the product.

Sending of EMAIL/SMS related to purchase order can be done by clicking on the Email/SMS buttons. Which sends the status of purchase order through Email/SMS.

Mark As button allows to change the payment status of the Purchase Order.

By clicking on Clone, we can create the duplicate of the Purchase Order.

By clicking on Uploads, we can add the attachments to it by uploading only required files. Otherwise, it won’t accept.

Through PDF/Print buttons, we can download  and Print the Purchase Order.

For more details refer this link

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View Purchase Order

After Creating the Purchase Order, Click on View that redirects to Purchase Order’s View page.

Purchase Order View:

The Purchase Order number is taken automatically/manually in such a way that, even though we edit manually the sequence of the purchase order number doesn’t change.It will be generated based on the setting from Master Settings–>Purchase Order Settings.

Reference Number: This number gives reference to the particular purchase order

Payment status:This status is of 3 types:

  • Paid: When the payment is fully paid.
  • Partially paid: When the payment is Partially paid.
  • Unpaid: When the payment is unsuccessful.

Receipient : It displays the details of the customer to track the purchases.This is also generated even if the payment is unsuccessful for the admin.

Related Transcations: All the transactions related to previous order are displayed in this tabular form.

Order History: This tabular form gives history of  all the actions on the particular purchase order. From this we can know the location(approximate) of particular action occured.

Here we can view the Purchase Order Number, Reference Number, Payment status, Recipient address, Purchase Order details, Payment method and Transactions ( Pending, Success, Cancelled ) in a single platform.

Please Login To Download Attachments
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Add Purchase Order

To Add new Purchase Order go to Stock–> Purchase Orders and click on the button Add new Purchase Order.

The Purchase Order Creation page consists of the following fields:

Subject: The name of the entity.

Purchase Order: Purchase Order status field allows the admin whether to Published/Draft the Purchase Order to the customer. If the Purchase Order status is published then it will be displayed in Customer’s panel and if the status is Draft it won’t be visible in the customer’s panel.

Supplier: This field allows to assign a relevant third party who supplies the products.

Address: Suplier’s address was auto filled in this field.

Purchase Order: This number is automatically generated by default and can be assigned manually.

Reference:  It refers to a particular Purchase Order.

CurrencyIn this field, the data is filled by default based on the Suplier’s currency.

Warehouses: The place where the products are stored.

  • Item/Product: The product name can be either manually typed or picked from the listed options.
  • Quantity: The number of units being charged.
  • Unit Price: The amount you charge per unit of the items/products.
  • Tax Rate: It can be applied to the item/product by selecting the relevant tax from the drop-down list.
  • Discount: It can be applied to any particular item either as a percentage or a fixed value.
  • Description: Additional information about the item/product. This will help the customer to understand the product’s features in a better way.

If the admin wants to buy a product from the Supplier, then admin has to select the supplier and the product.

Update Stock: This field allows to keep the track of products whether to be stored in stock or not.

Additional Tax/Discount: Additional Percentage/value sum ups to Total Purchase Order amount.

Additional Tax/Discount Format: Tax/Discount will be added after/before the product was bought.

 

The admin can update the stock by checking the checkbox “yes/no”, this will allow whether the product to be updated or not into the stock section.

The ‘+‘ icon symbol beside some fields allows you to directly add the particular’s through a Pop-up menu to their respective modules.

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